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I’ve recently moved from Office365 to Google Apps you can read why here however i’ve spent a bit of time getting the account working properly with the native iPad mail app. I thought i’d share how.
There are several stages to setup the account once you’re gmail account is up and running:
One of the fist hints i noticed when i added my gmail account to the iPads Mail app using the wizard was it set it up as a gmail account. Nothing wrong with that you may think. Well while the default gmail setup is great and does get you up and running it does so using pull email, that is you set your mail client to check the server using imap every 15, 20, 30, 60 minutes etc.
You may think there is nothing wrong with this, and if it suits you thats great, however there is another way push mail, similar to that on Office365. Every time a mail is received at your gmail inbox it is pushed to your client immediately.
Setting this up means setting your Gmail account up with the Microsoft Exchange Wizard
1. Open the Settings application on your device’s home screen.
2. Open Mail, Contacts, Calendars.
3. Press Add Account….
4. Select Microsoft Exchange. iOS 4.0+ allows multiple Exchange accounts. However, if you’re on a device that doesn’t let you add a second account, you could also use CalDAV to sync Google Calendar and IMAP to sync Gmail.
5. In the Email field, enter your full Google Account email address. If you use an @googlemail.com address or your google apps address, you may see an “Unable to verify certificate” warning when you proceed to the next step.
6. Leave the Domain field blank.
7. Enter your full Google Account email address as the Username.
8. Enter your Google Account password as the Password.
9. Tap Next at the top of your screen.
9a. Choose Cancel if the Unable to Verify Certificate dialog appears.
10. When the new Server field appears, enter m.google.com.
11. Press Next at the top of your screen again.
12. Select the Google services (Mail, Calendar, and Contacts) you want to sync. To receive and respond to meeting requests on your device, both Mail and Calendar need to be turned on, and New events needs to be enabled in your Google Calendar settings.
To enable ‘New events’, sign in to your Google Calendar using the web browser on your phone or computer. Go to Calendar Settings > Calendars > Click on the Notifications for the calendar you want to sync. Under Email check ‘New events’ (and any of the other Invitation settings you want enabled e.g. changed events, cancelled events, event responses), and click Save.
13. Unless you want to delete all the existing Contacts and Calendars on your phone, select the Keep on my iPhone (or iPad or iPod touch) option when prompted. This will also allow you to keep syncing with your computer via iTunes.
If you want to sync only the My Contacts group, you must choose to Delete Existing Contacts during the Google Sync install when prompted. If you choose to keep existing contacts, it will sync the contents of the All Contacts group instead. If there are no contacts on your phone, the latter will happen — the contents of your All Contacts group will be synced.
You’ve set up Google Sync! Synchronization will begin automatically if you have Push enabled on your device. You can also open the Mail, Calendar, or Contacts app and wait a few seconds to start a sync.
Your Mail account is now setup as is your calendar and it’s using push email.
I get a lot of mails from different mails on similar domains, @wordpress.com, @facebookmail.com, @linkedin.com and i want to keep these mails sorted in their own folders. However Gmail doesn’t do folders it does labels, the mails are tagged. yet they still come into the mail box.
Labels help you organize your messages into any categories — work, family, to do, read later, jokes, recipes, any category you want. Labels do all the work that folders do, but with an added bonus: you can add more than one to a message.
Only you can see your labels, so whether you mark a message with “Best friend” or “Read later,” the sender will never know.
Here’s how to create a label that you can add to any of your messages:
You can also create a new label for a message in your Inbox by selecting the box next to the message, clicking the Label button above your message list, and then clicking Create new.
You can add a label to your messages in several ways:
Gmail’s filters allow you to manage the flow of incoming messages. Using filters, you can automatically label, archive, delete, star, or forward your mail, even keep it out of Spam.
Please note: When you create a filter to forward messages, only new messages will be affected. Any existing messages that the filter applies to will not be forwarded.
You can create an unlimited number of filters, but only 20 filters can forward to other addresses. You can maximize your filtered forwarding by combining filters that send to the same address.
We have done well so far, we have our mail organised and push mail enabled, however you will notice that the mails going into your mailbox folders via the filters are not being shown as arrived.By default the iPad mail client only push checks the inbox. We can however sort this out very quickly.
The iPad mail app has its issues, and yes there is a gmail app from Google, however when you click on a mailto link in the web browser the mail app not the gmail app is opened by default. Until apple changes this behaviour the default mail app is your best proposition.
Hopefully these settings are able to get you on your way to managing your mailbox better.